Minutes of Bourne Show Committee Meeting held on 10th December 2007
1) Present Gill Keighley, Chris Smith, Robert Gale, Pippa Goscomb, Sally Wooding, Hugh Batchelor, Les Walton, Stephen Warnock
2) Apologies Pat Wilkinson, Paul Hopwood
3) Minutes of the previous meeting on 17th October were accepted.
4) Matters Arising
|
Note |
Action |
|
PL insurance – now in place |
|
|
Party Entertainment Rock Choir not available |
|
|
Surrey Border Film Makers – confirmed (cost of £25 to cover their costs) |
|
|
Beth et al dance routine available – to be affirmed |
SW |
|
St Martin’s Fellowship to be asked if they would perform (for about 10 minutes) |
LW |
|
Ask Kevin and Lorraine about a duo |
RG |
|
Bingo callers confirmed – confirmation of timing required when decided |
LW |
|
Cups and saucers: St Martin’s can be collected on the preceding Friday (all booked) |
GK |
|
Renting of Marquee Saturday Night |
PH/RG |
|
PH and SW to liaise with RF of BCC |
SW/PH |
|
Pan-show cooperation meetings – initial meeting proposed for 15th January |
SW |
|
Event for young people: no progress. GY to take forward. |
GY |
|
2008 Show Sponsor Mill Lane Aldershot have agreed to pay £1,000. Details of ‘deal’ to be completed. |
SW |
|
Cannons – no response to-date – PW to pursue |
PW |
|
Financial Report Current account: £840.09 Reserve account: £2,451.77 Petty cash: £52.40 Total £5,138.26 Outgoings since last meeting: Party insuransce £155 Party food £181.76 Show lottery license Totalling 356.76 Receipts Hedgehogs 100 B&B 50 Interest from reserve account 21.90 |
|
|
Checklist |
|
|
Invitations are printed – 120 in total |
|
|
Guest list – deletions and insertions have been forwarded to CS – these to be added to electronic list |
CS |
|
Invites to be sent to Grace House with correct owners |
CS |
|
Addressing and delivering – to be over the new year |
CS (addressing) SW (delivery) |
|
Booking Gostrey mini-bus |
LW |
|
Other transport to be provided by committee members. Liaison between CS and SW |
CS/SW |
|
Catering responsibilities: NW: Fruit and cheese scones RB: Egg and cress and rock cakes (or other) GK: Bakewells and fairy PH: Flapjacks and jellies (on time) SW: Flapjacks (via Beth) PG: Sausage rolls (Friday night – to PW’s) RG: salad sandwiches GK: Fruit cake (via Colin) GK: To follow up with Sally May (?) and Val Leggett (lemon drizzle) and Peter Greenyer’s wife and Sue Bowness |
|
|
Party hats – via Bush or others |
PW |
|
GY, PW – sandwiches |
CS to liaise |
|
Table decorations: Sheila Greentree |
PW
|
|
Order of events: 2.30 – 3.00 Arrival and cups 3.00 – 3.30 First entertainment slot (Beth and something else) 3.30 – 3.50 Bingo 3.50 – 4.40 Tea 4.40 – 5.05 Surrey Border File Makers 5.05 – 5.15 Raffle 5.15 – 5.30 Community singing |
|
|
Set up from 11.30 |
Committee |
|
Bunting |
PW |
|
Balloons |
RG |
|
Gifts for child entertainers (on the morning as necessary) |
HB |
|
Stall Manager availability in June SW may be away for June – to confirm with the committee at next meeting |
SW |
|
AGM – 19th March 2008 at 7.30 – TBC subject to availability of chamber – to be booked/confirmed by CS |
CS |
|
Date of next meeting Tuesday 12th February 2008 at Sally’s (Halfways End) |
|