THE BOURNE SHOW COMMITTEE
Minutes of the Meeting held on Monday16th April 2007
Apologies: SB, PH, GY
Minutes of the Meeting of 16th April were approved
Matters Arising:
SHOW
Disabled toilets: There was no further news on availability PW
Fundraising goal: LW raised concerns that the suggested fund raising goal may
be unconstitutional. Proposals for donations from the 2006 surplus to be discussed at the next meeting.
Uniforms: This matter was left to a future meeting
First Aid: Post meeting: PH advised St John’s vehicle is not available.
Division of No new information SB
Responsibilities:
Rosettes: SB has ordered new rosettes for the dog show at a lower cost
than last year. SBW has sufficient stock of old rosettes for the children’s races
Finance: HB reported that there was £4,955.12 in the Reserve A/C,
£297.75 in the Current A/C and £33.50 in Petty Cash.
St Joan’s have not yet cashed hall booking cheque.
Show 2007 There was still no confirmation on attendance by Alder
Valley Brass Band.
Post meeting: Alder Valley have confirmed their availability for 2007
The Parish Office has been contacted to book
St. Martin’s Church for the Friday afternoon through to
Saturday evening.
Punch & Judy had still to be confirmed PW/HB
A replacement for Alan Hunt has to be sought.
SBW to ask Mike Suter to do this task. SBW
There appears to be some doubt over Inchcape Toyota
Sponsorship LW to check with local Inchcape management LW
Programme Printing: LW to check with Pippa Goscomb. CS
CS to call Jill Halliday about advertising.
Silent Auction : all committee members to look for potential silent
auction and Grand Draw items. ALL
Morris Dancers: SBW confirmed Cuphill Morris will attend this
years show and perform 2 sets of dances.
Stall Pricing : it was agreed that stall pricing should remain as
2006 but that a letter requesting donations should be sent to
charity stalls on the day of the show. SBW
Exhibition / competition entries: it was agreed that adult entry
Fees should be 20p with £1.00 / 60p /40p prizes for class winners.
Teas for Car Club: it was agreed that tea vouchers should be
restricted to one voucher per car
Party 2008 Date confirmed as 19th Jan 2008.
GK to book St Joan’s Hall assuming it is available GK
Any Other Business Post of vice-chairman remains vacant.
New Committee Members: suggestions for new members
are needed. ALL
SBW advised that tables will not be available from Woodlarks
in future as their trestles have been destroyed.
SBW to approach South Farnham and / or Weydon Schools forreplacements. Post Meeting: 10 tables may be available via the Scouts, storage venue required. SBW
Next Meeting 8.00pm on Monday 21st May at GK’s house