THE BOURNE SHOW COMMITTEE
Minutes of the Meeting held on Monday 21st May 2007
Apologies: SJW, GY
SW took the Chair
Minutes of the Meeting of 16th April were approved with the following
amendments
a) CS to contact St. Joan’s re: the party in January 2008
b) LW printing
PW had serious reservations about the decision made, in her absence,
at the previous meeting that only one tea and cake voucher should be
allocated to the Bean Club car entries. After discussion, it was agreed
that two vouchers should be issued, as had been customary.
RG had agreed to be nominated and this was proposed by LW, seconded
by SW and agreed by all present.
No progress was reported on this
No progress had been made on the hiring of a toilet. PW
Investigation would be made into facilities at the Cricket Pavilion PH/SW
and St. Martin’s Hall GK
No progress – The St. John’s were unavailable. SW and Carole Warnock
both hold First Aid Certificates and are on duty at the Show. The
Information Tent would be used as the First Aid Post and in the event
of a difficulty, a tannoy message would alert them. Dr. May would also
be attending the event but if he was to be used in a medical capacity, he
must be asked GK
All the information had been received from committee members which
showed some doing a great deal and others almost nothing until the
actual day. This would be rectified after this year’s show so that
responsibilities were more evenly distributed. SW/SB
It was not fully confirmed but it looked probable that Alder Valley
Band would attend although numbers would be smaller SW
Attendance was still unconfirmed and sponsorship not confirmed HB/PW
This was verbally agreed and would be firmed up PH/GY
Mike Suter had been suggested and this would be followed up SW
This had been confirmed but rumours that the garage might be
moving out of the Bourne have not been denied so we may need
to look for alternative sponsorship in 2008 LW
Cannons have given vouchers again this year and would like a
presence at the Show offering blood pressure monitoring and
other checks. This was considered a good idea and would be
followed up. PW
The vouchers for the Grand Draw were given to LW
It was agreed to write to Sir Ray Tindle LW
The ‘Bat & Ball’ had agreed to sponsor the Dog Show SW
Pippa Goscombe had agreed to arrange the printing of these. LW
PW to give assistance. RG to submit the covers a.s.a.p. in PW/RG
conjunction with Jill Holliday who is progressing the advertising CS
This would include Posters and Schedules
Due to a chapter of accidents, there were no tables available from
Woodlarks or the Scouts this year. This would mean a shortfall of
approx. 40 tables.
Possible other lenders to be investigated - TA headquarters PH
Brambleton SB
Hire SW
The following donations had been offered – Bicycles and Skis.
No other items or ideas had been forthcoming and it was agreed
to place a request in the Broadsheet via the Parish Office RG
A Show notice would be submitted for the Parish Magazine by
12th June RG/LW
The Reserve Account now held £4,205.12p, the Current A/C
£521.75 and Petty Cash £33.50 – making a total of £4,760.37 HB
£450 had been spent on Show Insurance, £11 to Farnham
Town Council for the hire of the room for the AGM and £61 for
the Party Hall Booking. Rosettes would be paid for on delivery.
Two advertisements from 2006 (Master Cleaners and Morgans)
had still not been paid for (£45.50) and HB would consult with Jill
Holliday before chasing. HB
SW had received a letter from Woodlarks detailing their plans for
installing computers in each residents’ room. A donation towards
this cost had been requested. It was agreed to donate £500. HB/SW
PH had received a letter from a Guide, Emma Redman, in Puffin
Patrol with Bourne Guides. She had been selected to join the
SW County Guiding trip to Switzerland and would appreciate help
with the cost. It was agreed to donate £50. HB/PH
So far 11 charity stalls and 3 trade stalls had booked SW
CS had learned from Pat Atkinson, the Booking Officer for St. Joan’s
Hall, that the new hall at St. Joan’s Church would be ready for
the new year and the school hall would be returned to the school.
If we required the school hall, negotiations would have to be made with
the school, St. Polycarps. PH agreed to check this. PH
It was decided to make enquiries of South Farnham School to check
costs, availability and suitability. RG
Bourne Show Checklist – additional to items on Agenda
Opener – it was decided to approach Denise Le Gal, newly elected
Councillor for the Bourne. Carole Cockburn, the Town Mayor, was
unavailable. RG
PA/MC – Peter Greenyer would be doing it this year.
Dog Show Judge – Lucy Hart would be approached CS
Karting Kapers – to be checked out SW
Rubbish Clearance – to be organised and bin bags purchased PH
Ice Cream – Weydon School would organise SW
Hedgehogs – would run a bric-a-brac stall this year
Football – this would run as usual PH/SW
Tennis – this was in hand PH
Fruit Raffle – this would be run by Sally and Bill May
Fire Engine – still a possibility PH
Face Painting – PW produced two possibilities. SW to investigate SW
Plant Stall – Sue Goater would be approached to run this. Rita
Batchelor would help PH
Cake Stall – SJW was willing to package cakes and the Committee
and wives/partners were requested to make. SJW
Balloons – Gordon Watson wished to run a stall SW
Water – it was agreed that some would be purchased for the
Committee but it was not viable for the general public without
facility to keep it cold. A loss had been made in 2006.
60th Year - As it was established that last year had been our 59th year,
we could make some publicity on the posters and in the programme
about this being the 60th year of the Show. LW
Activity in the Marquee – it was suggested that a potter/artist or
some such activity would give an interest in the marquee at timed
intervals during the afternoon. It was agreed that this was a
possibility to be explored. PH
Disquiet was expressed about the disparity between requests for
sponsorship for the show versus allocating surplus funds to good
causes after the show.
It was pointed out that the show had always been run to finance
the Christmas party for the elderly of the Bourne. After this had
been run, any surplus monies could be given to local good causes.
However, as sponsorship was never guaranteed, there had to
be sufficient money in reserve to pay for any planned entertainments
such as the band, animal farm etc, as well as the marquee and any
other items that might have to be replaced through wear and tear.
Date of Next Meeting
Wednesday 20th June at Graeme’s, 14 Longdown Road (Tel:718719)
SB22.5.07