A BOURNE SHOW COMMITTEE
Minutes of the Meeting
Held on Monday 5th June 2006
Present: Paul Hopwood, Pat Wilkinson, Steve Warnock, Robert Gale, Chris Smith, Hugh Batchelor, Les Walton, Sally Wooding and Sue Bowness
Apologies: Gill Keighley, Jill Holliday, Graeme Young
Previous Minutes: Minutes of the meeting held on 15th May approved with the following amendment – Sally Wooding was present.
Finance: HB had received £235.50 for advertising, £100 from Sir Ray Tindle and £45 for stalls. The C/A now stood at £573.87p with the Reserve Account and petty cash remaining the same as at 15th May.
Matters Arising: CS had spoken with the Mayor’s secretary who confirmed that the Mayor’s diary was free on 15th July. CS would complete the necessary form and the Mayor would be asked to open the show and present cups and prizes at 3 pm. Not all the cups or prizes could be awarded at this hour but it was felt that the majority could be. Also the Mayor would be asked to make a presentation to Farnham District Scouts (see below)
LW reported that Inchcape Sponsorship was now in the hands of the new manager who appeared equally enthusiastic. The money had not actually been received but at last conversation, Grand Draw prizes were also on offer. LW would follow this up.
PH had not yet found time to add his signature to the list of cheque signatories
SW confirmed he would deal with the new cards for stallholders
HB volunteered to obtain 100 large bin bags to distribute to stallholders on entry ready for disposal of rubbish at the end of the day
SW confirmed that to date 12 charity stalls and 5 trade stalls had booked. Discussion took place about adding another funfair type stall which had been seen at the Rowledge Village Fair. It was felt that this was in competition with the original and it was decided not to go ahead
PH confirmed that the Skip Man was booked and aimed to give a cordoned off space near the Cricket Pavilion for rubbish to be dumped. This would be for bin bags only.
It was considered appropriate for the Mayor to be asked to present a cheque at the show to the Farnham District Scouts and CS was asked to add this to the list for the Mayor. HB and SW to organise
The laminated large sheets of the 2006 Schedule were now available and these would be put up on the Bourne School railings, the Bourne Club, outside the Bourne Shops and South Farnham school. PH and Sally W to organise.
Air Cadets – PH had made contact but no reply had been established
St. John Ambulance – PH regretted the gentleman was already booked elsewhere
Tennis Tournament – PH had this in hand with Simon Harmer of the Bourne Club. It is hoped that the Club will also offer a prize. A notice will be put up on the Tennis Courts advertising the event for 13-16 yr. olds. Tennis shoes/Trainers would be required – spare tennis racquets would be on hand for casual entrants.
MC for the day – as Peter Greenyer was unable to do this, Roger Goscombe would be asked by LW. LW would furnish Roger with a comprehensive list of the events of the day and what to promote.
It was confirmed that the PA system had been upgraded since last year
Sumo wrestling – PH has been unable to follow this up. PW has a contact for Kick Boxing (Sebastian Jones) who would be willing to organise a demonstration of this martial art for 2007
Signage – The large banners for the Reservoir site and for the Tennis Courts need to be revised for the correct date (SW/LW) These should be in place 2/3 weeks before the show. PH was given permission to obtain additional signage for instructions to stall holders
Plant Stall – LW has asked Peter Greenyer for the name of a local nursery for plants and SB has asked her contact at the Farnham Gardening Club. Nothing definite has been promised.
HB and Rita will place an appeal in the Bourne Parish July Magazine.
Risk Assessment – these are still required for electrical supplies (PH) and the stalls and games (GY). PH raised the problem of the electric cable running from the marquee to the cricket pavilion and it was decided to fix this overhead rather than leaving it trailing along the ground
Bourne Show Checklist
Each member was issued with the checklist, much of which had been discussed in ‘Matters Arising’
The following were additional items to be confirmed:
First Aid PH/SW
Programme – in hand – require Chairman’s letter LW/PH
Waiting for Edgeborough advert LW/RG
Dog Show – book Lucy Hart CS
Bouncy Castle/Ball Pool – Portico will sponsor –
To be checked out SW
Tables – request those from Bourne Hall LW
List of other sources to be given to CS LW
Grand Draw – prizes required –
2 free months acquired by PW (given to HB)
Dinner for two at Frensham Ponds ? LW
Dinner for two at Bat and Ball ? SW
Bourne Club Tennis Lesson ? PH
Sports - Carole Warnock SW
Fruit Raffle – John and Jenny Over LW
Fire Prevention Display – no confirmation PH
Maypole Dancing/Morris Dancing
As the maypole dancing was no longer
possible, Morris Dancing was considered
as an alternative. CS
Fire Engine – no confirmation PH
Security – essential 2 people in marquee each night it
is on the green PH/SW/RG
Face Painting – possible contact PH
Balloon Man – check if available PW
Army Assault Course – no confirmation PH
Traffic Control – ‘Explorer’ Scouts need to be asked SW
Helpers List – to be sent to committee for checking CS
Bourne Show Party
Brian Cotterill and Nikki Sharkey had confirmed their availability
Lyn Dunlop of the Irish Dancers cannot commit until September
Any Other Business
Congratulations to RG on first class website LW
More publicity needed in Information tent, etc. on
how we spend the money raised PH
Removal of marquee on the Sunday – how will this
affect the Church service LW
Date of Next Meetings
Wednesday 21st June at Graeme Young’s
Thursday 6th July at Les Walton’s
DATE OF SHOW – SATURDAY 15TH JULY!!