Minutes of Bourne Show Committee Meeting held at 28 Vicarage Hill on 22^nd February 2006

1) Present

Les Walton Paul Hopwood Graham Young Huw Batchelor Christine Smith Sue Bowness Steve Warnock

2) Apologies

received from Jill Keighley Robert Gale Jill Haliday Sally Wooding Pat Wilkinson

3) Minutes of the previous meeting

on 4^th January were accepted without alterations.

4) Matters Arising

LW proposed a £25 donation to the Gostrey Club for loan of minibus for party. This proposal was agreed.

5) Finance

The treasurer reported on the present state of finances:-

                        Current account     £ 495.48

                        Reserve account    £4056.26

                        Petty cash               £    37.31

                        Total                      £4589.05

LW to speak to Inchcape Toyota in early March regarding sponsorship for the 2006 show

SW reported that he had received an offer of £900 sponsorship from Mill Lane Renault.

SW to investigate possibility of Mill Lane acting as Party sponsor for 2007 if Inchcape wish to continue as Show sponsor.

6) Insurances

LW reported on meeting with Paul Wheeler solicitor. Initial recommendation is to increase cover to £5M A form of words is to be devised for the stall booking forms in order to limit the committee’s liabilities.

LW to advise HB if extra cover for 20 helpers is required before renewing policy for 2006.

SW reported that the incident involving damage to the Inchcape car at the 2005 show had been satisfactorily resolved.

7) Bourne Show Party 2007

Date set as Sat 20^th Jan 2007

Irish dancers suggested as entertainment.

8) Bourne Show 2006

Date set as Sat 15^th July 2006.

Marquee has been booked.

SW to confirm booking for Alder Valley Brass

9) AGM

Date 7^th March 2006 7.15 for 7.30 at the Locality Office

Meal to follow at Prezzo’s at 8.15

LW to review constitution and propose amendments to facilitate concept of Past Chairman, Chairman and Vice- Chairman. Daft constitution to be circulated by E-mail before the AGM. PH and SW have agreed to be nominated as Chairman and Vice-chairman respectively. CS has agreed to act as meeting secretary.

10)AOB

 Letters of thanks received from Abbeyfield and Mr and Mrs Hunt in respect of  party 2006. The Farnham Herald published a brief article and a photograph of the Party. SB / GK to discuss format of Art and Craft competition and / or exhibition prior to next meeting.

11)Next Meeting

Thursday 6^th April at Paul Hopwood’s house.