BOURNE SHOW COMMITTEE
Minutes of the Meeting
Held on Wednesday 2 November 2005
Present: Paul Hopwood, Hugh Batchelor, Steve Warnock, Sally Wooding, Jill Holliday, Sue Bowness, Robert Gale, Pat Wilkinson, Gill Keighley, Graeme Young
Apologies: Les Walton
Previous Minutes: These were accepted
Matters Arising: JH to check whether the Church intend to make any contribution towards the hire of the marquee at all and consideration given about whether to hire the marquee to them again.
Carters will not to charge us for damage to marquee at all. Perhaps LW could find out what the charges would have been. They can take away the marquee on Sunday, and we should advise them to do so, preferably after 12 noon to allow a church service if required. LW had sent quotes from other marquee hirers and they cost more than Carters. After some discussion about the size of the marquee it was decided to hire the same size from Carters again, with the instructions to take away on Sunday.
PH suggested that he had a friend who ran quiz nights in pubs who might be willing to run this for us as a fund raiser on the Saturday evening. It was also suggested that the CYI might like to use the marquee next year for a “Battle of the Bands”.
Some discussion went on about entry into the marquee being included in the price of a higher priced programme with a tear off portion on the programme. HB recommended that entry to the marquee remain at 20p and that we perhaps have stalls inside the marquee to fill up the space to whom we charge more. Perhaps a section of the marquee could be screened off to allow separate entry and exit to these stalls. It was suggested that we have an exhibition of art and craft rather than just competition, with perhaps a public vote for favourite in category. This exhibition could be sold for a percentage if the artists were willing, making it more of a gallery.
It was suggested that the new photographic exhibition/competition be set up in the marquee and that space in the party tent could then be hired out. If we had no stalls in the marquee there wouldn’t be a problem with entry cost.
Finance: Current Account 684.45
Reserve Account 4042.56
Petty Cash 37.31
Money had been transferred from the Current account into the reserve accout. £225 had been paid out to the Band and income from advertising had been received (£60/70) and there was still more outstanding. Money had been received from Sunseekers for the signage we had made, in fact they sent a cheque to cover the whole bill rather than the £200 promised.
Bourne Show 2006: Saturday 15 July 2006
SW reported that he had received a stall booking from the CAB
LW to book marquee.
The Bourne Club have offered to run the Tennis Tournament for 2006. There was some discussion about how this could be operated for 13-17 year olds. The tournament will need careful advance advertising in the Club and on the courts and perhaps on flyers so there would be an idea of numbers. PH to discuss with Bourne Club. Programmes would need to be out early if possible.
PH had spoken to a variety of people to try to organise an army assault course, and although this date clashes with the Aldershot Army Show, it might still be possible.
SW felt that the Scouts could operate a bungee run with a wet slide.
GY suggested an egg throwing competition between pairs, but health and safety issues were raised and perhaps water filled balloons might be easier. It would need 2/3 people to run and take up about ½ hour on programme.
The PA system needs to be better in that announcements are not heard beyond the cricket square. JH to ask if more speakers are possible.
PW to book Punch & Judy now we know that Hone Properties are willing to continue sponsorship.
Issues were raised about insurance for the Show and that we should have a compliance officer to ensure that all stalls are insured adequately in writing before they come. RG suggested we need legal advice on exactly what insurance cover we should have in order to exercise reasonable duty of care. SB suggested that CAB might be able to advise us, or an advert in the Bourne Magazine asking for legal advice might be helpful. GY to approach someone he knows for advice but we should have a person responsible for this aspect of the show. Committee members to email questions to GY.
Litter had been an issue at the Show and it was felt that we had to give out bags and notices again to stallholders to take away their rubbish or perhaps we had to hire a skip to put it all in. PH to ask around skip hirers to see if we could get one for free advertising.
Bourne Show Party 2006: Saturday 21 January 2006
SB to book Chris Hellier for slide show of history of Farnham and to let Nicky and Brian Cotterill know that they will not be needed this year. Sally Wooding to ask Farnham Junior Operatic Society if they would be willing to perform in preference to Farnham Training Choir as CG has her hands full with the community singing etc. SB to ask Brambleton Bingo callers to come again to run the bingo.
PH to check if LW has booked the Gostrey Centre bus.
GK to send invitation wording to PW for printing and prepare guest list. SW to send out invitations and arrange drivers. Sally Wooding to be added to drivers list.
LW to check if Sheelagh Greentree will do table decorations again, or we can use PW’s candles again.
LW to check if Alan Hunt will do his tea duty
GK check if there are urns and teacups in the hall and ring checklist to next meeting.
Date of Next Meeting: This is to be on 4 January 2006 at Robert Gale’s house at 8.00 pm.