BOURNE SHOW COMMITTEE

Minutes of the Meeting held on

Wednesday 5 January 2005

Present:        Hugh Batchelor, Les Walton, Paul Hopwood, Graeme Young, Steve Warnock, Sue Bowness, Pat Wilkinson, Gill Keighley, Robert Gale

Apologies:   None

Previous Minutes:  The Minutes of the meeting held on 3 November 2004 were accepted.

Matters Arising:      JH had been in touch with the Parish office about their contribution to the cost of the marquee.  It was claimed that their net profit was £75 and they offered this.  After some discussion it was decided to accept whatever they might offer, particularly in view of the fact they were booking the marquee for 2005 @ £180 for the evening.

Party tent – PH to drop receipt to HB to help finalise accounts.

                        JH handed in £55 from advertising but some are still to pay.

                        Sponsorship – LW had not talked to Inchcape Toyota as David McHugh has left but is still trying to sort it out.

                        LW brought photographs on disc for the website – RG

Finance:       Hall hire, lottery licence and catering for the party have been paid out @ £277.32

Current account         394.60

                        Reserve Account    2792.81

                        Petty Cash                   33.10

                        Total                         3220.51

                        Funds were transferred from reserve account to current account to pay bills.  All bills to be with HB by last week of February to tie up accounts before AGM in March.  Donations to performers at the party will still need to be made.

Bourne Show Party 2005:           Catering and shopping has been sorted out.  LW could not find large bingo cards but will purchase new ones.  SB to contact Brambleton about their source of cards.

Gostrey bus booked but as PH not available to drive SW to get his licence details to them for insurance purposes.

                        Sheelagh Greentree doing table decorations.

                        Access to hall from 11 am to set up – all committee members to attend and help.

                        PH not available to run bingo – perhaps Peter Greenyer will  be substitute.

                        Party to begin at 2.30 until 5.30 pm as last year.  Programme as follows:         2.30 – 3.00             Arrival and cup of tea

                                                3.00 – 3.30    Showshack

                                                3.30 – 3.50    The Three Sopranos

                                                3.50 – 4.40    Afternoon Tea

                                                4.40 – 4.50    Raffle

                                                4.50 -  5.10    Bingo

                                                5.10 – 5.30    Community Singing

                        Caroline confirmed to play piano for singing, intervals and to accompany Showshack.  RG to accompany Singers.  CG to liase with Showshack about which songs they are singing so there is not repetition.

Annual General Meeting: This has been booked for Tuesday 8 March 2005 at the Locality Office at the Town Hall with access from 7.30 pm and the meeting starting at 8.00 pm.  We will be going out for a meal with partners after the meeting (approximately 8.30 pm) and HB to investigate a venue.  A new Chairman and Secretary will need to be appointed at the AGM as both LW and GK are standing down from those posts.

Any Other Business:         After much discussion it was decided to donate £100 to the Tsunami Appeal.  This to be seen as a one-off payment and not to set a precedent as we are not set up to support international Charities generally but feel this to be an exceptional circumstance.

SB had investigated the Solent Dog Team as a possible event for the Show.  Costs of £200 for 45 mins. She will report with more information at next meeting.  PH suggested a Sumo Wrestling kit @ £100 for the afternoon – again more information required at next meeting.

Date of Next Meeting:       This will be held on Wednesday 23 February 2005 at 8.00 pm at Paul Hopwood’s house.