BOURNE SHOW COMMITTEE

 

Minutes of the Meeting held on

 

Wednesday 26 May 2004

 

 

Present:        Robert Gale, Jill Holliday, Hugh Batchelor, Sue Bowness, Les Walton, Gill Keighley, Pat Wilkinson, Paul Hopwood

 

Apologies:   Steve Warnock

 

Previous Minutes: In Bourne Show 2004 section, name to read David McHugh.

 

Matters Arising: These would be covered during the course of the meeting.

 

Finance:       The committee has purchased an extra gazebo for £25 to enable one at each side of the Green at the tennis courts end, totalling 3 owned.

                        Current Account                      535.12

                        Reserve Account                   2077.07

                        Total                                        2612.19

 

                        Cheques for advertising were handed to the Treasurer during the meeting.

                        With the loss of Inchcape sponsorship, we look likely to make a loss of approximately £500 this year.  PH to approach Vauxhall on the Ridgway to see if they would like a pitch on the Green for sponsorship, as Inchcape will not be bringing cars onto the Green this year either.  Committee members to look carefully at all costings.

 

Bourne Show Party 2005: Bourne Singers are confirmed for this.

 

                        Sponsorship:          Inchcape have withdrawn all support due to poor branch profitability and will not take out advertising or bring cars for show.  We may expect a little support from the Farnham Herald, approx £100, to be confirmed.  JH reported that Andre at the Bourne Newsagents would like to sponsor an event at the Show for £50.  The Nike Football competition was suggested as a very suitable event and Andre could put up boards to say this was a sponsored event.  It was suggested that in future Frensham Garden Centre or Camping World might be approached for sponsorship.  PH to talk to Camping World about borrowing the party tent as they had sold it (to a friend of his) and might not have another for us to use.

                       


100 years in the Bourne: A second party tent would be required for the exhibition of photos and memorabilia.  GY to coordinate the material for this and liase with Margaret Hines and The Bourne Residents Association.

                        Bunting:       We are loaning the Hedgehogs our bunting for the Carnival and borrowing theirs for the Show.

                        Millers Ark:   PW reported that this would cost £400 and it was agreed that we could not afford to use them this year.

                        Checklist:     LW to get car park key from Cricket Club well in advance to enable the marquee people access to the Green early on Friday.

                        The Church are using the marquee on Saturday evening for a Barn Dance, selling tickets at £5 and have been asked for a donation if they make a profit.

                        HB has arranged insurance at the same price as last year.

                        GK to write to the Mayor to invite her to open the Show.

                        LW to invite outgoing Mayor, who viewed the Show as a highlight of her year.

                        Stallholders – Arthritis Research Council and Talking Papers are not having stalls this year.

                        Programmes – JH reported that several advertisers had not taken out adverts this year – to chase Carr Sheppards' as we are holding the back page for them.  JH to approach Edgeborough School as alternative as soon as possible.

                        Lucy Hart has been asked to judge Dog Show, as yet unconfirmed.  The Goscomb family have agreed to run it.

                        SW had investigated costs of Bouncy Castles etc but it was felt too expensive now due to lack of sponsorship.

                        Grand Draw – we need a major prize and it was agreed that LW would purchase a digital camera for £110-120.  PW had a cordless phone as a prize.  LW to organise ticket printing @ £5 per book.

                        Ice-cream/drinks – the Guides were happy to do this but would like to organise it themselves and keep the profit.  It was agreed that this was fair and we would provide the small freezer on the Green if they needed it.

                        Sports – Carol Warnock to be asked again.

                        Football – as there is some doubt about PH being at the Show this year due to work commitments, SW to organise.  Programme entry and organisation last year worked well.

                        Maypole Dancing – South Farnham School has been approached by RG and may be available if they are not required at Woodlarks.  RG to follow up.

                        LW to talk to Swain and Jones about taking their cars onto the Green due to their involvement with the classic cars.  Flyers are already out to classic car owners.

                        Face painting – SB to ask Bourne Players, with CG helping on the day.

                        Plant Stall is one helper down and committee to keep preparing plants for sale.

                        Punch  & Judy gazebo (PW’s) got bent, but could still work in that area.

                        Weekend of 10 & 11 July a rota to be drawn up to sell Draw tickets outside Newsagents in the mornings.

                        Helpers rota was distributed and committee to check availability of people on it and find other volunteers for Friday evening, Saturday morning, Saturday afternoon and for breaking down the Show at the end.

 

Date of Next Meeting: The next meeting was organised for Wednesday 23 June at Les Walton’s house.

                        The following meeting was organised for Wednesday 7 July at Jill Holliday’s house.