BOURNE SHOW COMMITTEE
Minutes of the Meeting held on
7 May 2003
Present: Les
Walton, Sue Bowness, Steve Warnock, David Crosby, Hugh Batchelor, Gill
Keighley, Pat Wilkinson, Paul Hopwood
Apologies: Robert
Gale
Previous Minutes: The
minutes of the meeting held on 3 April were accepted.
Matters Arising: Woodlarks now have their
minibus. Their Summer Fete is on Sunday
at 2.00 pm.
Finance: Little
has changed except some interest on the reserve account
Reserve
Account 2053.82
Current
Account 339.20
Total 2393.02
Cheques
were given to the Treasurer at the meeting and some were then paid out for
expenses
Bourne Show Party 2004: GK
to check availability of Irish Dancers, then all entertainment is sorted out
for the afternoon.
Bourne Show: a) Inchcape Toyota have confirmed
sponsorship on the same basis as last year - £700
Sir
Ray Tindall has confirmed sponsorship.
Nigel Day, editor of Farnham Herald, will be in touch re amount and a
vintage car being available.
b) Calendars
– No more contact has been made and we must assume that a run of 500 is not
possible, therefore the calendars will not be made for this year as the risk is
too great.
It
was suggested that a photo portfolio be made for orders to be taken, but there
are copyright issues. Mike Leashman of
the Bourne Residents has been in touch with Chris Shepherd of the Rural Life
Centre who has a lot of photos and he will be in contact with LW to discuss
their use, and possibly some sketches.
c)
Marquee – The usage for Saturday
evening needed to be decided as both the Scouts and the Bean Car Club were
definitely interested in having a function there, the Scouts offering £100 and
the Bean Car Club £180. After much
discussion it was decided that we would offer the hire fee of £180 to the Scouts to help their fundraising
so that they did not need to run the function at this time, saving £100
themselves on hire charges. The Bean Car
Club are to pay by 8 June to secure the booking, and the Scouts will get the
donation after the Show. The Bean Car
Club are planning to hold a 60s evening to celebrate 3 people’s 60th
birthdays. They will require tables and
chairs – these to be from St Martins Hall if possible – numbers to be sorted
out by PW. They will be responsible for clearing them all away on the Saturday
night/Sunday ready for the Church Service at 10.30 am from the marquee.
d)
Advertising – 23 letters have gone
out and about ½ have responded, all positive, so £130 advance payments have
been made. Thank you to go in for Stasys
for printing and to Christopher Hone for sponsoring the Punch & Judy Show.
e)
Dog Show - Lucy Hart has agreed to be the judge and is very
enthusiastic. An organiser is still
required.
f)
Grand Draw – Prizes so far include
1-month
membership for 2 at Canon’s Health Club
£30
dinner at The Fox
Case
of wine
Royal
Doulton Figurine – Always & Forever
Framed
embroidery
Sailing
lesson at Frensham Pond
Single
Malt Whiskey
Meal
at Spotted Cow?
Bottle
of Baileys
Free
hair do at Hair Stop
?Sculpture
?Something
from Renault Aldershot
g) Stallholders – Lots of stalls booked, both trade and charity. SW to make up a master plan for the information tent ready for Saturday morning arrivals
h)
Checklist – This was updated (copy
enclosed)
PW
has photos for RG to perhaps make use of for a montage on front cover of programme
Connaught
Rangers have been asked if they will set up a participating boot camp at the
Show, as they are not doing a battle at the Castle
Guides
want to run a lucky dip and sideshow, but will also sell out lollies, if we buy
them.
SW
to purchase orange fencing and stakes for football
i) All Committee to check availability of helpers for next meeting
Web Site: As
RG was absent this was not discussed
Open Gardens: This
was not discussed
Any Other Business: HB
to keep a photo album for Show and Party is anyone has anything to go in it.
Date of Next Meeting: Wednesday
4 June at Paul Hopwood’s house