THE BOURNE SHOW COMMITTEE

 

Minutes of the Meeting held on

 

22 January 2003

 

Present:        Les Walton, Steve Warnock, Paul Hopwood, Gil Keighley, Hugh Batchelor, Pat Wilkinson, Robert Gayle, David Crosby

 

Apologies:   Susan Bowness

 

Previous Minutes:  The Minutes from 20 November 2002 were accepted.

 

Matters Arising:      There were none.

 

Finance:       Reserve Account       2047.71

                        Current Account          728.80

                        Total                            2776.51

 

Various expenses have been paid such as to Sheelagh Greentree for table decorations and the Gostrey bulbs, to hire of St Joan’s Hall, to cover party supplies and stationery.

Committee were asked to listen out for any new information regarding proposed new licences for public music performances.

 

Party 2003/4:           This was a big success, with complimentary letters passed around at the meeting and lots of favourable comments made at the party itself.  There were a few crises, so thanks to Robert and Caroline for getting someone to play piano during the afternoon and for persisting in getting the piano into the hall.  Thanks to Paul Hopwood for getting the Farnham Operatic Society there in such numbers, even if there was a mix up with regards to timing.  Thanks also to Carol Warnock for persuading such a number of youngsters to help at the last minute when we were let down by the District Commissioner for Guide help during the afternoon.

                        After discussion it was decided to bring forward the timing for the party for 2004 by ½ hour – pick up guests from 2.00 pm onwards, party starts 2.30/3.00 pm and finishes 5.30 pm.  This is to enable easier access in the car park and hopefully avoid cars being trapped by mass goers arriving for the 6.00 pm service.

                        Outside lighting needs to be checked at lunchtime as there were problems with our guests seeing the cars etc.  PH to bring halogen lighting if necessary.

                        It was agreed that the division of labour to organise the party in the weeks before Christmas would be more fairly distributed.

                        As Showshack is a profit-making organisation, it was agreed that a letter would be sent to Pauline thanking her for the performance and enclosing 10 x £5 book tokens for the performers themselves and a bottle of wine for her.  (HB to organise tokens and wine.  GK to write letter.)

                        A thank you letter to be sent to The Farnham Operatic Society apologising for the mix up in timing and enclosing a donation of £50 in appreciation. GK

                        Thank you letter to be sent to Christopher Lilywhite, together with a cheque for £25.GK

                        Date of next party to be Saturday 10 January 2004.  GK to book hall.

                        Thank you letters to be sent to Alan Hunt, Peter Greenyer, Sheelagh Greentree and Carol Warnock.  GK and LW

                        Letter of thanks and donation of £20 to be sent to the Gostrey Club for the use of the minibus.LW

                        Possible entertainment for 2004 –

Irish Dancers GK top check records

                                                Oddfellowes

                                                Vivaldi Singers

                                                Kids Choir – Acusticks

                        New Bingo cards to be found with larger numbers.

 

Bourne Show 2003:          Marquee booked (£880) and Band booked.

                        No confirmation of sponsorship to date.  LW to talk to Inchcape.

                        DC confirmed that St Martin’s would use the marquee on Sunday morning for a service.

                        ARC are considering using the marquee for a strawberry tea on Sunday afternoon.  SB

                        PH has been talking to Farnham Christian Community Trust (Kenton Sparks) with regard to them using the marquee on Saturday evening.  PH to follow up.

                        Susan Bowness has been having trouble getting a judge for Section 4 (Domestic) and asked for recommendation from the Committee.

                        Grand Draw prizes are hard to find – each committee member to try to sort one out but one person needs to be responsible for co-ordinating it all.

                        In an attempt to make profit as we had with the plates in 2002, it was suggested that framed prints of old pictures of the Bourne be made to order, or that a calendar be produced with past photos of the Bourne.  PH to check out a known website and LW to check the Bourne Residents archives.

                        Date of the next Show – Saturday 19 July 2003

 

Open Gardens:       It was decided that we needed a sub-group to organise this if it was going to happen. LW to talk to Margaret Leonard to see if she is willing to co-ordinate this.  SW to be member on sub-group and report back to committee.

 

Any Other business:         RG to set up a website for the Show.

                        LW to email the photos of the Bourne Show to committee.

                        PH with contacts at Frensham Ponds Sailing Club felt that if we helped them with tables for their Golden Anniversary the weekend before the Show it might be possible to get a good prize from them.

 

Date of Next Meeting:       Thursday 13 March at 8.00 pm at Gill’s house.