BOURNE SHOW COMMITTEE
Minutes of the meeting held on
Present: Les
Walton, David Crosby, Hugh Batchelor, Gill Keighley, Steve Warnock, Robert
Gale, Pat Wilkinson
Apologies: Paul Hopwood
Previous Minutes: Minutes should have been dated
June not July
Matters Arising: LW to
check whether David Cresswell had filled in the insurance form for us. LW and SW to agree final layout for the Green
in order to facilitate the go-karts. PH
will be running a disco or something similar for CYI in the marquee on Saturday
evening on a complimentary basis as we have already covered the cost of hiring
through sponsorship.
Finance: Total
funds at time of meeting £2663.55. More
advertising money due. PW presented an
invoice for plaques for the classic car winners for last year and this year.
Party 2003: 11 January
2003 Showshack will definitely be performing numbers from My Fair Lady.
Show 2002: Jubilee
Plate orders for 32 + 4 committee received so far. Plate will be on display in Newsagents with
order forms before the Show. Labels
pre-printed with HB address to be given out with order forms at the Show with a
cut off date for final orders of second production run. PW offered a 25-year-old tile from Silver
Jubilee in its special box as a separate raffle on the plate table at the Show.
Hedgehogs
The ice-cream parlour will be at the Show.
Red Arrows
and Odiham Helicopters GK to check with Dorcas if there was any progress.
Helpers and
Duties PW to produce a label and bin liner for each stall to take
their own rubbish away with them. The
committee at clear up time would deal with other bins. Alan Hunt will supervise the Scouts with the
radios, 12-5.00 pm, with some reserve car parking being made available for
disabled. Mayoral car to use GK drive as
last year. A3 list of duties in
information tent, along with a list of things to do on Saturday morning.
Grand Draw
- We now have 17 prizes and after much discussion it was decided that
£100 cash should be offered, as there was no outstanding prize. Rota of people to sell tickets outside the
Newsagents on Saturday 13 and Sunday 14 July was drawn up.
Banners LW to
replace numerals and display banner at reservoir site. RG and SW to put up banner on The Fox.
Chairs SW to
check number of chairs required by band.
Refreshments
Stall GK to check quantities with Dorcas and buy with PW at
Bookers, including bin bags and things for the teatime hamper.
Rosettes GK has
ordered these but as this was not done until too late the rosettes will not be
printed as usual and we will have to make do with stock ones.
Football RG to
obtain orange fencing for football competition
Press cover
Herald are holding space for us in 12/7 issue. LW to put something together with pictures of
classic cars. SW to provide a background
on stalls attending to LW in next couple of days.
Any Other Business: Sunday
lunch to be booked at the Fox for all committee and partners. LW to finalise.
Date of Next Meeting: This will be a short review
meeting on Monday 22 July at Steve Warnocks house at 8.00 pm.